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It is very important that you follow the correct guidelines in preparing your auto bill of sale. A bill of sale is a legal document made by a seller to a purchaser, reporting that on a specific date, at a specific locality, and for a particular sum of money or other “value received”, the seller sold to the purchaser a specific item of personal, or parcel of real, property of which he had lawful possession.

Follow these 8 simple guidelines in your bill of sale to ensure a smooth, problem free transaction:

1. Include all of the information relative to the car such as the make, model, year, VIN number and exact mileage at the time of the purchase.

2. Include both the sellers and buyers contact information. You will need to include both parties full legal names, addresses, and phone numbers on the bill of sale.

3. Clearly spell out the exact purchase date on the bill of sale.

4. It is very important that the bill of sale display the exact amount that you sold the vehicle for. It is a good idea to display the purchase price in numbers as well as written out as text.

5. Include a statement on the bill of sale referencing the fact that the vehicle will be sold in “as is” condition. Although you should always be honest and disclose the full condition and history of the car, as a private party seller, you are not required to make and guarantees or issue any warranties toward the car. It is the buyers responsibility to inspect the car to the point that they feel comfortable moving forward with the purchase.

6. Both the buyer and the seller must sign and date the bill of sale as an indication of agreed purchase terms. Print and sign two copies of the bill of sales, both the buyer and seller should keep one.

7. It’s always a good idea to make sure you have another person with you when you sign the bill of sale. A third party witness would be beneficial in the case of any questions regarding the validity of the sale in the future.

8. Although this is not mandatory, it is a good idea to let your local Department of Motor Vehicles know that you no longer own the vehicle and inform them of the person that you sold it to. This will aid in protecting you from a liability in case the buyer gets into an traffic accident before registering the vehicle in their own name

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